HOW TO PARTICIPATE IN THE FAIR

Every par­tic­i­pant needs to be asso­ci­at­ed with a school or research facil­i­ty and will need to have a SITE COORDINATOR that will be respon­si­ble for that stu­dent. For more infor­ma­tion regard­ing who can par­tic­i­pate, please see our eli­gi­bil­i­ty pol­i­cy here.

Site Coor­di­na­tor Responsibilities

To be a Site Coor­di­na­tor, you must be an adult des­ig­nat­ed by the school, site, or dis­trict admin­is­tra­tor. Addi­tion­al­ly, a lab researcher at a spon­sor­ing insti­tu­tion can also serve as a Site Coor­di­na­tor. When you enroll your site online, you will have to include your posi­tion at your site. Please read the Site Coor­di­na­tor 101 for more details. 

3 Steps for School Enroll­ment for ALL new or return­ing schools

1. Com­plete the Google Reg­is­tra­tion form avail­able mid-August 
2. Wait for an email from our sys­tem that con­tains your pass­word; use this pass­word to log into our online reg­is­tra­tion sys­tem at app.lascifair.org; enter school/institution’s con­tact infor­ma­tion into the fields. (opens Mid-August and clos­es Mid-Jan­u­ary)
3. Once all infor­ma­tion is entered, down­load the School Enroll­ment Fee /Waiv­er Form and mail in with payment.

In the Fall, the Site Coor­di­na­tor needs to:

• Go through the entire Site Coor­di­na­tor 101 slide deck 
• Encour­age ALL stu­dents to fill out the Intent to Par­tic­i­pate form. (1 per project.)
• Become famil­iar with the Rules and Reg­u­la­tions includ­ing what types of projects require pre-approval
• Have all stu­dents that need preap­proval reg­is­ter and enter their projects on the site for SRC approval. Each site can ask for pre-approval for a max­i­mum of 30 projects. 
• Over­see stu­dent research and exper­i­men­ta­tion, and ensure all reg­u­la­tions are followed.
• Mon­i­tor your dash­board (see below)

In Jan/Feb, the Site Coor­di­na­tor needs to:

• Deter­mine the projects that will rep­re­sent the site at the 76th Annu­al Los Ange­les Coun­ty Sci­ence & Engi­neer­ing Fair
• Com­mu­ni­cate online student/project reg­is­tra­tion pro­ce­dures to students
• Approve the projects and stu­dents that will par­tic­i­pate in the Fair on the site.
• Ensure that all stu­dents have uploaded all per­ti­nent infor­ma­tion required to enter the fair
• Recruit vol­un­teers and/or judges to help at the Fair

Mon­i­tor­ing Your DashBoard

Once you are reg­is­tered for the fair, Site Coor­di­na­tors and teach­ers should be keep­ing track of the sta­tus of stu­dent submissions.

You can see:

• what has been submitted,
• what is await­ing ver­i­fi­ca­tion from the SRC,
• what has been denied and pend­ing resub­mis­sion,
• and what has been denied a sec­ond time. 

You can go into the stu­dent sub­mis­sions to see what needs to be fixed so you can advise the stu­dent. This helps pre­vent projects that are denied entry by LACSEF because stu­dents did not fix their pro­pos­als in a time­ly manner.

Use­ful Links:

Site Coor­di­na­tor 101 (View/download PDF)

SCHOOL & SITE COORDINATOR REGISTRATION FORM

School Enroll­ment Fee Waiv­er Form (View/download PDF)