HOW TO PARTICIPATE IN THE FAIR

Every participant needs to be associated with a school or research facility and will need to have a SITE COORDINATOR that will be responsible for that student. For more information regarding who can participate, please see our eligibility policy here.

Site Coordinator Responsibilities

To be a Site Coordinator, you must be an adult designated by the school, site, or district administrator. Additionally, a lab researcher at a sponsoring institution can also serve as a Site Coordinator. When you enroll your site online, you will have to include your position at your site. Please read the Site Coordinator 101 for more details.

3 Steps for School Enrollment for ALL new or returning schools

Complete the Google Registration form available mid-August
Wait for an email from our system that contains your password; use this password to log into our online registration system at app.lascifair.org; enter school/institution’s contact information into the fields. (opens Mid-August and closes Mid-January)
Once all information is entered, download the School Enrollment Fee /Waiver Form and mail in with payment.

In the Fall, the Site Coordinator needs to:

Go through the entire Site Coordinator 101 slide deck
Encourage ALL students to fill out the Intent to Participate form. (1 per project.)
Become familiar with the Rules and Regulations including what types of projects require pre-approval
Have all students that need preapproval register and enter their projects on the site for SRC approval. Each site can ask for pre-approval for a maximum of 30 projects.
Oversee student research and experimentation, and ensure all regulations are followed.
Monitor your dashboard (see below)

In Jan/Feb, the Site Coordinator needs to:

Determine the projects that will represent the site at the 76th Annual Los Angeles County Science & Engineering Fair
Communicate online student/project registration procedures to students
Approve the projects and students that will participate in the Fair on the site.
Ensure that all students have uploaded all pertinent information required to enter the fair
Recruit volunteers and/or judges to help at the Fair

Monitoring Your DashBoard

Once you are registered for the fair, Site Coordinators and teachers should be keeping track of the status of student submissions.

You can see:

what has been submitted,
what is awaiting verification from the SRC,
what has been denied and pending resubmission,
and what has been denied a second time.

You can go into the student submissions to see what needs to be fixed so you can advise the student. This helps prevent projects that are denied entry by LACSEF because students did not fix their proposals in a timely manner.

Useful Links:

Site Coordinator 101 (View/download PDF)

SCHOOL & SITE COORDINATOR REGISTRATION FORM

School Enrollment Fee Waiver Form (View/download PDF)